In today’s complex and ever changing business environment the typical worker has numerous documents, records, forms, etc. that are used on a daily basis. It is vitally important that the worker has easy access to the latest version quickly. The TIPQA™ Document Management Module (DM) provides a central storage point for all documents and revisions that require some level of control. The DM Module provides an automated and secure approach for controlling and dissemination of controlled documents and virtually any other file format that can be saved. The DM module provides the capability to import files into TIPQA™ to establish and maintain revision control and documented approval signatures for each file released. The DM Module also provides automated routing and electronic e-mail notifications. The e-mail functionality can send notifications for records that are either coming due or are overdue for action as well as escalation factors to warn supervision if documents continue to be late. Upon the release of the document, an automated email notification can be sent as well.
The module also provides for Obsolete or Superseded documents, including prior revisions of each. Security controlled access to these documents is included, virtually eliminating the need for directory and folder based access permissions. Documents can be accessed locally or across the globe with ease, security, and flexibility.
Accurately Track Documents Throughout Life Cycle
Main Functions |
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Challenges Addressed |
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Key Features |
Benefits |
Fully Web Based |
Accessible from any location with appropriate security. |
Fully Integrated with all TIPQA™ Modules |
Eliminates duplication of Paper versus Electronic documents. Allows easy linkage to Inspection Criteria, Audits, Corrective Actions, etc. for your managed documents. |
Elimination of Multiple Systems |
Reduced system maintenance requirements. |
High Degree of Flexibility of Document Management Types |
DM Types allows for customization of approval / release requirement as well as user access. |
Supports Multiple Business Unit Capability |
Enables Management of Documents at Master Business Unit Level with View Access Across Lower Business Units. |
Security Control for View / Edit Capability |
Secure Document Viewer for Restricted/ Unrestricted documents minimizes user license requirements. |
Restricted versus Unrestricted Documents |
Provides security for documents with private / sensitive information versus documents available to the general work force. |
Simplified Access to records with Keyword search capability and email notification of document review cycles |
Elimination of “Lost” documents. Reduction, if not elimination of expired documents and/or missed review cycles. |
Minimal I.T. Management Required |
Since permissions and security are controlled within the DM Module, I.T. support is minimal. |
Automated Approval and Release Notification |
Automated Approval requirements as well as release notifications eliminate manual document routing. |
Central Document Storage |
All documents are stored in the TIPQA™ database for ease of control and security |