Effective document and policies and procedures management

TIPQA™ enables you to manage documents reliably and efficiently throughout all stages of the document lifecycle.

You can establish and maintain revision control, automate approval routings and release notifications using the TIPQA™ document management functionality. You can also establish automated document review schedules and control restricted and unrestricted documents based on type. Examples of types include departmental policies and procedures, supplier certs and templates.

Document templates can be attached to inspections, nonconformance documents and audits for consistent gathering and recording of supplier, customer and/or company information.

Feature Group Feature

Initial Setup and Configuration

  • Unlimited user-definable document types
  • Automatic assignment of document numbers
  • Fill-in form template management
  • User-definable document categorization
  • Restrict access to information by:
    • Export license control (ITAR)
    • Project
    • Customer-defined security groups

Accessibility & Query Management

  • Queries by keyword, advanced phrase, wildcard, proximity and range
  • Security control to enforce access to restricted or unrestricted documents
  • Storage, retrieval, filing, security, audit trail
  • Vaulting (archiving) of any windows-viewable files
  • Offline check in / check out functionality

Approval & Revision Management

  • Automated document routings, approvals and release notifications
  • Document workflow and collaboration with integrated assignments, approvals, notification and distribution by document type
  • Automatic reminders for documents needing periodic review
  • Complete revision control including obsolescence and multi-version / superseded version control

Results

  • Template and attachment capabilities integrated with all inspection, nonconformance and audit types for unique instruction or data collection requirements

Compliance supported through document segregation, approvals and automated review

  • Overdue notification and escalations
  • Audit trail history tracking
  • Unlimited views of data in grids
  • Data export for ad-hoc reporting and analysis