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Articles

5 Reasons Why Effective Document Management Results in Higher Quality

In today’s complex manufacturing environment, the typical worker has numerous documents, records, and forms that are used daily. Regulatory requirements and user security present additional challenges, making effective document management a necessity. Without complete visibility into company documents with revision control, regardless of file type, product quality can suffer.

The following improvements can be made though effective online document management:

1. Streamline Paper Processes

If you are working with outdated paper forms or disorganized electronic files, you need to standardize your procedures and automate your processes. An effective document management solution can help you accomplish this objective by providing document templates that can be attached to inspections, nonconformances, and audits for consistent collection of supplier, customer, and company information. Automated routings, electronic email notifications and an electronic approval process can save a company a significant amount of time while improving efficiencies. A streamlined system provides for easy storage and instant retrieval of documents from one common location. With dependable documentation in place, quality is sure to improve.

2. Facilitate Compliance Objectives

Disorganized records and an inability to quickly locate documents can lead to failed audits. A document management solution provides a repository of documents necessary for industry compliance with a secure electronic audit trail. Use of an effective document management solution provides the peace of mind that regulatory requirements will be met.

3. Improve Productivity

A document management solution enables companies to develop configurable workflows for the handling of critical documents. Automated document routing with visibility into required action notifications ensure the completeness of work instructions. Duplicate data entry is eliminated, significantly reducing the risk for error. Paperless corrective actions save time and improve visibility across the enterprise. Productivity gains can be seen in document review, approval cycles, and overall product turn-around time.

4. Improve Accuracy

Proper document management starts with the assurance that you are working with the most up-to-date document. This minimizes the risk of products being built to prior standards. An effective document management solution provides the capability to import files into the solution and maintain revision control with documented approval signatures.  Access to prior revisions of documents as well as the current revision, ensures that all information is readily available for better decision making. Seamless integration with quality and manufacturing data, provides for timely identification and documentation of product defects. Electronic feedback from the shop-floor improves documentation consistency and affirms that products will be built to the highest standard.

5. Achieve Better Workplace Collaboration

Document management streamlines forms for easy access across the organization. Sometimes documents containing sensitive information require extra security. An effective document management solution provides control for restricted and unrestricted documents based on type. Secure documents could include items such as departmental policies, supplier certificates, or templates. With proper controls in place, collaboration is easy and worry-free. Instantaneous dissemination of quality and manufacturing documentation across a company or multiple facilities becomes a given with efficient document management. Continuous improvement becomes achievable with immediate access to critical data.

TIPQA simplifies the entire document management process. Lost or incomplete documentation is no longer a problem for companies who use TIPQA. The TIPQA Document Management Module provides a central storage point for all documents that require a secure level of revision control.

Contact TIP Technologies today to learn how you can become more efficient at managing documents. Call 262-544-1211 or visit us online to schedule a demo

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Tags: Document Management

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